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General Assembly 2011

Location and Date

The ordinary General Assembly 2011 will take place in Grimbergen, near Brussels on 5-6th of November 2011. If you want to be present, you can contact users thorgal67 and/or claudiaab who can give you the address and directions.


Result of the votes


  • 15:00h: Approval of report for 2010/2011
  • 16:00h: Objectives for 2012
  • 17:00h: Approval of new rules and regulations


  • 12:00h: Discussion about changing statutes
  • 13:00h: lunchbreak
  • 14:00h: How to accomidate future BV GAs with members from around the world
  • 15:00h: Approval of the budget for 2012:

How to follow online

We will use the IRC channel #bewelcome on freenode.net for chats


and minutes during the GA will be taken with an etherpad

Live stream: http://www.ustream.tv/channel/bevolunteer.

Suggestions for the agenda

  • approval of the activity of the past period, and setting the objectives for the coming one
  • How to accomidate future BV GAs with members from around the world TimLoal
  • Minimising the role of BV to simplify future GAs (If BV role can be caped to deaing with minimal legal a financial issues, then future GAs would be a simple formality, requiring little discussion) TimLoal


Approval of new internal rules & regulations

votes will be open until until Monday 07.11.2011 24:00h CET

Forum: http://www.bewelcome.org/forums/s1652-proposal_to_GA__modifications_of_rules_and_regulations

Resulting wiki page: http://www.bewelcome.org/wiki/changing_the_rules_and_regulations

Report for 2010-2011

vote for Anual report 2010-2011 will be open until Monday 07.11.2011 24:00h CET

vote for Financial report 2010-2011 will be open until Monday 07.11.2011 24:00h CET

Approval of the budget for 2011-2012

votes will be open until Monday 07.11.2011 24:00h CET

Election of the board of directors

votes will be open until Monday, 07.11.2011 24:00hCET


candiates are asked to write down their name here until Friday, 04.11.2011

sitarane - Thu, 06 Oct 11 22:28:05 +0000

I was the secretary on the previous board. My main activity on BW used to be translation coordination, that I transfered to pablobd since I started working on the Drupal port of BW, and as a tech referrer to the community. I am active in the brainstorming discussions, you can see my forum activity here.

thorgal67 - Sat, 08 Oct 11 22:10:12 +0000

I have been a member of the BoD on two previous occassions (2007 and 2008) and have always enjoyed working on the administrative part of our organisation. I am co-ordinating the Translation Team with pablobd and work on the sign-up team and the forum. If elected I would like to have regular meetings with transparent feedback to the community.

pablobd - Wed, 19 Oct 11 13:04:42 +0000

If I have to describe myself I could just tell what I do. I have been doing volunteer work in BW for some time, as a translator (to spanish), local volunteer (mostly promotion in events), communications team, and in the support team (answering messages from users in english and spanish). I work as a full time blogger and as community manager for a social science library in an anticapitalist cultural center and I'm also making films and photo, and a local political queer activist. I would like to be part of the BoD to help even more and give a non-european non-firstworld point of view on the management. I have been supporting and volunteering for the community for some years now and I feel getting more involved it's the natural next step.

matthias - Thu, 20 Oct 11 18:17:50 +0000

jilrev - Thu, 03 Nov 11 17:26:19 +0000

Proposal: Changing the statutes of BV

note: The statutes can only be modified by a GA summoned especially for this purpose. (see §10 of the statutes)

Forum: http://www.bewelcome.org/groups/267/forum/s1650-Rewriting_the_statutes_of_BeVolunteer

Wik: http://www.bewelcome.org/wiki/changing_the_statutes


Just type four ~ then your name and the exact date of your registration will appear. Please also tell us when you will join us so we can provide (vegetarian) food at cost price.

I will be present in Grimbergen

  • matthias - arriving saturday around 2pm, leaving sunday around 6pm
  • thorgal67
  • sitarane - Thu, 06 Oct 11 22:26:50 +0000
  • claudiaab - Sat, 08 Oct 11 15:00:53 +0000
  • jeanyves - Fri, 21 Oct 11 15:42:40 +0000
  • jilrev - Tue, 25 Oct 11 20:01:58 +0000
  • duesseldorf - Thu, 27 Oct 11 08:13:11 +0000 arriving saturday, leaving sunday - bring my host along on saturday

We'll be with you online

Please state the username of a representant for the case that you can't connect at the moment of the vote.

  • philipp (will try to make it, but probably still delegate my vote)
  • planetcruiser - Fri, 07 Oct 11 08:19:26 +0000 (would love to attend in person, but i will be in turkey around that time)
  • platschi - might not be able to make it to Belgium, but will be online somehow
  • pablobd - (backup delegation on claudiaab if something fails)
  • mahouni200000 - Thu, 27 Oct 11 18:11:14 +0000
  • crumbking
  • coroa - Mon, 31 Oct 11 19:36:40 +0000
  • fake51 - Mon, 31 Oct 11 20:09:54 +0000
  • tgoorden (with a backup delegation of my vote to Sitarane)
  • chmac - Fri, 04 Nov 11 13:44:26 +0000
  • polarfox (will try to be online with you, as much as I can) Charging cable stolen = matthias votes for the remaining decisions.
  • lupochen - Wed, 02 Nov 11 22:15:57 +0000 - (with a backup delegation of my vote to matthias )

Sorry, can't make it

  • daydreamer1969 - Fri, 04 Nov 11 15:28:05 +0000 I hope I will have some minutes to follow but I have to work the weekend. That's why I delegate my vote to matthias

Please state who you delegate your voice to

Events accompanying the GA


Cost for accommodation and food

A hot vegetarian lunch will be provided on Saturday and on Sunday. Cost will be 2,50 Euro per meal per person.

Important infomation about voting

Election of the new BoD and other votes will be done with the poll toll connected to a group created only for the GA. BV members who state in this wiki they will be present (in Grimbergen and online) will receive an invitation to this group. Only members of this group are able to vote. BV members who can not be present can delegate their vote to somebody who will be present at the GA.

The procedure for delegating will be like this: Let's assume "sitarane" can not be present and would like to delegate his vote to "matthias".

  • "sitarane" will write down his name and that he will delegate his voice in the "Sorry, can't make it" part of this wiki page.
  • He contacts matthias and writes an email to bodatbevolunteer.org saying he will delegate his vote to matthias
  • The BoD will create an temporary account named "matthias-delegate"
  • The BoD will put the account "matthias-delegate" into the GA 2011 group.
  • The BoD will communicate the password for this account to "matthias".
  • "matthias" can now log in with "matthias-delegate" and vote with the voice "sitarane" delegated to him.
  • After the GA the account "matthias-delegate" will be deleted

Important documents