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Bo D Meeting 21.07.2014

Meeting started at 21:35

Participants: claudiaab, railslide, wind

Present online: polyglot, thorgal67, elviajesideral, samuele, beatnick, david-j, tobixen

Approval of last report:


Report about accomplished tasks

  • Starting a first visualization draft of the organigram. - mahouni200000 IN PROGRESS67)
  • find dates for GA and check availability through BV-members group and framadate (claudiaab) IN PROGRESS
  • ask communication team to work out an internal decision making process (railslide - thorgal67) DONE
  • get more participation for Community News section (railslide - thorgal67) DONE
  • organize a follow up meeting with the sysadmins (railslide - claudiaab) IN PROGRESS
  • ask pablobd to post call for translation coordinators in translation group (claudiaab) DONE
  • ask abyssin about his availability for coordination tasks (volunteer c. or translation c.) (wind) DONE

Pending BeVolunteer applications


Appeal to reinstate a user account

We got an appeal about cancellation of BW membership and referred it to the GA due to personal involvement.

Communication team

Subaculture agreed to be back up for thorgal67 as communication coordinator. He is also in charge of Community news. Ideas for Community News:

  • Active forum discussions
  • BoDNews
  • Featured Events
  • When BW is mentioned in the media
  • Call for Donations
  • Featuring an internal blog post from from a BW member
  • New software/feature releases
  • pending votes on suggestions


Thorgal67 will start a thread about the next newsletter.

Volunteer coordination


reports from other teams

translation team

  • new coordinators

Organizing the GA

  • voting for possible dates has started and will continue till August 3rd
  • a thread has been started to look for possible locations
  • contacting teams for contributions to the annual report should start mid September
  • looking for BoD candidates should start mid September
  • we might open the thread about possible locations for the GA to all BW members later on or even post in the community news


  • dealing with an increase of clear commercial profiles was discussed with the Safety Team during the private part of the BoD meeting.
  • ammappalitalia wants to cooperate with BeWelcome. It's a non-profit organization about hiking in Italy. They'd like to somehow display BW hosts along the way. The problem is privacy of our users. We might ask Italian members whether they agree to be displayed on that website, but we need to check this also with the devs.
  • evaluation of the BeActive campaign: so far we still have not reimbursed any money, but we need to finish the evaluation soon.
  • the donations don't come in as much and as fast as we had imagined. For the current budget this is not so problematic but in the long run it's not a good sign. We will probably not start another BeActive donation campaign if we don't reach the budget.

Task list

Immediate tasks

  • organize follow-up meeting with sysadmins (claudiaab)
  • start a thread for the new newsletter (thorgal67)
  • contact pablobd about an informal meeting with the new translation team coordinators (claudiaab)
  • clarify the procedure of selecting a date for the GA in the forum thread (location beats majority) (Railslide)
  • contact Octobertales about refunding BeActive campaign (claudiaab)
  • post in Dev list about ammappalitalia (claudiaab)

Longer-term tasks (derived from the GA)

  • Take care about the new wording for the 'Help the project' item in the side menu
  • Set up a Spam Check Team (or have it ready once we need it) - open - not so urgent right now
  • Review the rules for the BeActive campaign after the first round - open - will be reviewed once the current campaign has been completed
  • Feature one volunteering team per newsletter - (OPEN)
  • Set up a job board - open - Communication Team (OPEN)
  • Think about an organigram to visualize the working of different teams, BV and BW - open
  • Review Privacy Policy (and check with lawyer) - in progress: thorgal67 started a first draft

Meeting ended: 23:26 CEST

approved by: Railslide, wind - Fri, 25 Jul 14 00:47:07 +0200