Bo D Meeting 13.08.2009
Meeting started at: 13.08.09: 21:00 - 22:40 CET
Absent without notification: -
Absent with notification: jilrev for part of the meeting
- '''Choosing the moderator for this and future meetings
- demorganna will be the default moderator but anyone else can ask to moderate in her place
- '''Deciding on frequency and time of regular meetings
- The meetings will take place on every last Thursday of the month at 21:00 CET
- demorganna will send reminders with suggested agendas on Mondays of the meeting weeks
- '''Setting priorities for this years BoD
- Money - solving the Monnai money issue and finishing the year with a surplus on our account - jilrev
- Executing the decisions taken during GA 2009 - especially the slimming diet for BV - Tgoorden
- Improving volunteer structure and communication between and within teams - for example by better use of group feature - jeanyves
- Furthering the goal of full transparency, especially by making some information more visible and accessible - this is a shared task for all BoD members. Examples include:
- Improved team visibility by creation of groups and keeping team member lists up to date
- Consolidating BV wiki into BW
- Better communication of what BoD is doing
- '''Access to necessary documentation
- JY will give access to bills to Gilbert and Florian
- In the future there is a possibility of gallery with tag "bills" within BW
- Gilber and JY will check what is legally and financially necessary to change the official responsible person from Frank (previous BoD) to Florian.
- '''Dealing with Monnai money issue
- We will attempt to pay back the loan of 540 euro to HC Friends association by borrowing money from BVolunteers who would like to do that.
- jilrev will be responsible for this task and will ensure that the money are payed to HC Friends and that they provide us with a receipt
- We will attempt to finish the year with enough surplus money to pay back the loan from BeVolunteers
- '''Server - what options are there and what potential risks to consider when going for the cheapest option
- The scaling down of BV.org will allow for reducing the cost of BV server
- jeanyves volunteered to organize (with the help of Tobias and Peter) the move for the main server to a cheaper one.
- Free discussion
- Volunteer cafe and the procedure of calling it
- FAQ need to be combed through - Tgoorden volunteered and will do it with the help of Claudia
- Minutes will be posted each time on the wiki and one of the other BoD members will approve them.
Meeting ended at: 13.08 22:40 CET