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17.05.2007

Meeting started at: 20:30

Moderator: Claudia

Participants: Claudia, Florian, Irina, Jean-Yves, Micha, Peter, Pierre-Charles

Absent without notification: Marco

Absent with notification: Frank

Agenda:

  • 1 approval of last report: yes

Pierre-Charles and Florian are going to approve this report

  • 2 next moderator: Claudia
  • 3 pending applications: beduinka, planetcruiser have been accepted
  • 4 Status report
    • documentation of GA (Claudia) - there is still some work to be done (to be finished in 2 weeks)
    • prepare financial report (Marco) - pending
  • 5 Weekly meeting setting organizational details. Presentation to new BoD ; welcoming :-)
    • Confirmation of the weekly meeting date: each Thursday at 8PM CET
    • We meet in the skype room
    • "default moderator" Claudia, can be replaced by others (on request)
    • Please drop one of the others a note when you can't be present for the meeting. We set a rule that with less than 4 BoD members present, the meeting isn't valid and may be held informally. Anyway it's much nicer in terms or working atmosphere and respect, to know who to wait for, who we'll be able to talk with, etc.
    • please contribute to the agenda and check it out before the meeting
  • 6 setting the new BoD

The new BoD has been elected unanimously:

Executive: Frank Treasurer: Jean-Yves Secretary: Pierre-Charles

other areas of work (communication, volunteer management, etc.) will be discussed on the forum throughout next week along with vice-delegates

suggestions:

    • vice-treasurer: Micha
    • delegate human resources
    • vice executive external communication (or delegate)
    • delegate internal communication

See current definitions in the statutes: http://www.bevolunteer.org/wiki/index.php/Future_Statutes#.2AArticle_8.2.5_:__d.C3.A9l.C3.A9gu.C3.A9s_.2F_delegates_.28EX-15.29

See discussion on the forum (BoD internal): http://www.bevolunteer.org/forum/index.php?topic=782.0 http://www.bevolunteer.org/forum/index.php?topic=783.0

  • 7 Validation of current forum decisions
    • search option: gender, available. Conversation concluded and documented. http://www.bevolunteer.org/wiki/index.php?title

      Search_option:_Gender%2C_is_available&rcid

      2947 - approved
    • GPL license. http://www.bevolunteer.org/forum/index.php?topic=733.0 and Software_License - approved
  • 8 Other
    • briefly talked about guidelines for approving BV members
    • talked about one point in the Internal Regulations:

Membership Conditions have been changed: ***being an active BeWelcome member for 6 months. For the first year of the project BeWelcome, this condition is extended to a membership of 6 monthes of another Hospitality Exchange network. ***being an active volunteer of BeWelcome for at least 3 months. For the first year of the project BeWelcome, this condition is extended to a volunteering period of 3 monthes in another Hospitality Exchange network.

both conditions need to be met to become BV member

  • Week Action plan
    • approving report (Florian, Pierre-Charles)
    • documentation of GA (Claudia)
    • financial report (Marco)
    • starting forum discussion about adding more delegates to the BoD or assigning tasks to vice-delegates (Florian; DONE)
    • work on disclaimer and contact Pascal for help (Frank?)
    • contact and give access to beduinka and planetcruiser (Frank)

Meeting ended at: 22:58

Approved by Kiwiflave 20:09, 18 May 2007 (CEST), Pietshah 21:01, 19 May 2007 (CEST)

17.05.2007