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Meeting started at: 20:00

This meeting is done as unofficial.

Moderator: Pierre-Charles

Participants: Pierre-Charles, Irina, Frank, Florian

Absent without notification: Marco, Peter, Micha

Absent with notification: Jean-Yves, Claudia


  • 1 approval of last report:

in charge of approving this report: not valid for unofficial

  • 2 next moderator:
  • 3 pending applications: none
  • 4 Status report

''' The status report is let for the next meeting'''

    • forum category, short description and sticky (Frank and Claudia)
    • work on the implementation of procedure with inactive BV members in the Rules and Regulations (Frank and Claudia)
    • work on the implemenation of procedure with inactive BV members in Joomla (technical aspect)(Frank and Thomas - in Antwerp)
    • adapt poll for GA dates (Frank) DONE.
    • send out letter informing BV members about two possible dates, location and telling them that they can apply as representative for BoD (Frank)
    • set up Wiki page for preparation of GA (Peter)
  • 5 Work on the pages "About BeWelcome"
  • who does what? What has to be done?
    • See the Alpha version, and with Micha. The texts are written and just need to be put online.
  • 6 Priorities for 2008
    • talk about the trac system used by the programmers, if it could be used to experiment a task approach system for BW in general.
    It could allow to transform discussions and conclusions from to forum to a simple list which could eventually be ordered by skills (non-tech, for example). So a place where uncommitted persons (volunteers or not) could check what has to be done and pick what he likes.
    the tool give a good way to make priorizations
    Obvious risk: that nobody would care of one more tool, one more place.
    I will most probably work on this in a couple of weeks. Looking forward to the forum thread user|philipplange 17:00, 18 January 2008 (UTC)
    • Pierre-Charles will start a discussion on forum to propose that idea
  • 7 Frank met Fabienne from the European Professional Women Network. No special conclusions, contact to be continued...
  • 8 Email to 'some' BW members
  • JY proposed to email the members who has no photo (http://www.bevolunteer.org/forum/index.php?topic=1356.msg10443#msg10443). Do we want to start such notifications? It could be useful and efficient, if such message is well written and looks nice - aim: to convince the member, which had not been convinced at the first time, that BW is great and trustworthy.
    • Frank will talk about such reminders during the Antwerpen unconference, and will start a discussion later in the forum.
  • 9 Other
    • What happened with the last newsletter? Who's in charge of it?
  • Week Action plan
    • write summary of the Guidelines for decision-making to be spread among volunteers (Pierre-Charles)
    • review http://www.bevolunteer.org/wiki/Internal_FAQ#What_are_the_powers_of_the_BoD.3F (Pierre-Charles)
    • Start discussion for TRAC as Task structure (Pierre-Charles)
    • start discussion about profile reminders (Frank)

Meeting ended at: 21:05