09.10.08

Meeting started at: 20:10

Moderator: Claudia

Participants: Claudia, Frank, Jean-Yves, Pierre-Charles, Thomas

Absent without notification:

Absent with notification:

Agenda:

1. approval of last report: yes <br />in charge of approving this report: (from now on only one person will be needed to approve a report) Frank
2. next moderator: Claudia
3. pending applications: none
4. Status report
   1. prepare CNIL declaration (Pierre-Charles) Pending
   2. Skype-meeting between Thomas and Pierre-Charles to agree on how to deal with treasurer issues Pending
   3. news item on BoD roles (Frank)
   4. transfer of the treasurer data to Thomas (Jean-Yves)mostly DONE
5. missing coordinators
   1. Dev Team --> Philipp resigned (see OTRS Ticket#: 2008100610000151 quitting dev coordination ), Kasper is still there, but only available for integrating new volunteers, so not really coordinating as such... <br /> as BoD we can only
      1. thank Philipp for the excellent work
      2. keep in contact with members of the team to find a potential new candidate
      3. encourage the team to discuss this internally
   2. PR
6. next Volunteer Caf?©
   1. topics: starting out from the forum thread http://www.bevolunteer.org/forum/index.php?topic=1502.0 about Where did we fail, how do we plan to do better a think tank about volunteer efficiency, code of ethics
      1. volunteer rules (to prevent abuse by volunteers)
      2. implementation of the members' bill of rights
   2. date: 30th October, 20:00 CET
   3. channel: BW chat
   4. preparation
      1. invite volunteers per mail
      2. put link in the BV forum thread
7. Monnai II or Carrefour des Cultures 2 <br />http://www.bevolunteer.org/wiki/Carrefour_des_Cultures_2
   1. BeVolunteer will not be the NGO responsible for this, there will be a local NGO, but of course BeWelcome can be used to promote the event and all members would be welcome to participate and help
   2. the aim is to set up a permanent hospitality base, where people can meet and work on the site (physically as well as intellectually)
   3. there will be a big working session with volunteers from all over the world to start the physical site
8. Inactive member procedure <br />http://www.bevolunteer.org/wiki/Rules_and_regulations#NEW:_Procedure_with_inactive_.27active_members.27
9. JL Pages is writing a book about Hospex with Jean-Yves as co-author
10. Other
    1. we should start thinking about how to come to a democratic solution concerning the procedure of dealing with inactive BeWelcome members
11. Week Action plan
    1. prepare CNIL declaration or contact Alban about it(Pierre-Charles)
    2. Skype-meeting between Thomas, Pierre-Charles and Jean-Yves to agree on how to deal with treasurer issues
    3. news item on BoD roles (Frank)(prepare it, but wait for next BoD)
    4. rest of transfer of the treasurer data to Thomas, write a documentation for the treasurer - as a word document that can be sent from one treasurer to the other(Jean-Yves)
    5. letter to Philipp to thank him for everything he has done as a SD team coordinator (Frank)
    6. news item (Claudia)
    7. invite people to the volunteer caf?© (Frank)
    8. start a wiki for 'guidelines for member empowerment in BeWelcome' (Claudia)

Meeting ended at: 23:30

[[User:tgoorden|tgoorden]] - Wed, 25 Nov 09 14:15:21 +0000

Approved by (include ) Thorgal67 21:35, 9 October 2008 (UTC)