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05.07.2007

Meeting started at: 20:20

Moderator: Claudia

Participants: Claudia, Florian, Frank, Irina, Jean-Yves, Marco, Peter

Absent without notification: Pierre-Charles, Micha

Absent with notification:

Agenda:

  • 1 approval of last report: yes

in charge of approving this report: Marco, Frank

  • 2 next moderator: Florian
  • 3 pending applications: none
  • 4 Status report
    • finding an international bank with online banking for us (Jean-Yves) pending (contacted CIC)
    • set up routine for handling donations (communication etc) (Jean-Yves, Micha)pending
    • Taking care of mail to BoD (Florian)DONE
    • taking care of the question if the Monnai money discussion needs to be added to the finances page (somehow). (Pierre-Charles)pending
    • taking care of GA minutes being public (official publications) (Frank)pending
    • checking the technical possibilities we have for sending a mass mail to all BW members (Peter, Florian: set the content)DONE
      • mass mail is possible
      • plain text to start with
      • Peter will take care of html
    • work on flyers to be printed out (Florian, Giovanni, Micha)pending
    • prepare download platform (Micha)pending
    • check with Philipp about solving geo database problems by 14th July (Peter) DONE
    • second step: activating translation team to help translating the flyers (Irina)not valid yet
    • prepare news entry about download area (Florian)pending
    • prepare BW work meeting (around 14th July - just after) (Frank, Florian)postponed to one week later
    • contact Adia to add BW in his hospex guide (Frank)DONE: http://www.hospitalityguide.net/hg/site/?sid0=networks
    • final draft of BW mission and objectives (Florian)DONE
    • layout for mission and objectives page (by 5th July?) (Micha or team)pending
    • Checking out Rules and Regulations Draft and commenting on it on the forum http://www.bevolunteer.org/forum/index.php?topic=886.0 (ALL)
  • 5 Disclaimer for BW page
    • BW site is registered in Germany where we can be fined a high penalty (up to 50.000 Euros according to Matthias) if we don't have a proper disclaimer/impressum on our site. This disclaimer especially needs to show the Name and Address of the responsible behind the organisation (Frank's name and JY's Address as office address ?).
    • Matthias made drafts of those legal pages, check them here and please comment if they can be implemented like that: http://test.bewelcome.org/playground/impressum.html. He also recommends to rethink the idea of registering the bw site in Germany.
    • Peter is going to check with Marco about transferring the domain
  • 6 Donations Infrastructure
    • bank issue needs to be solved first
    • JY and Micha are going to find out about donations
  • 7 Finalizing BW mission statement and objectives

The final version is here: BW mission and has been approved

  • 8 BW promotion campaign, Thomas as technical coordinator

Questions to answer: will we do a launch event? When will we launch it? (referring to Thomas's proposal, please check here: BW promotion campaign) postponed

  • 9 other
    • books' section : amazon?
    • Pascal's suggestion to rename 'legal team' as 'administration team' has been approved
  • Week Action plan
    • finding an international bank with online banking for us (Jean-Yves)
    • set up routine for handling donations (communication etc) (Jean-Yves, Micha)
    • taking care of GA minutes being public (official publications) (Frank)
    • work on flyers to be printed out (Florian, Giovanni, Micha)
    • prepare BW work meeting, agenda, send out invitation (19th July, 21:00) (Florian)
    • prepare download platform (Micha)
    • take care of impressum / check if domain can be transferred to BV (Peter, Marco)
    • write two pages about hospitality exchange (Jean-Yves, Frank)
    • contact Pascal about name change of his team (Claudia)

Meeting ended at: 22:30

[[User:tgoorden|tgoorden]] - Wed, 25 Nov 09 14:14:58 +0000

Approved by (include ) Thorgal67 22:45, 5 July 2007 (CEST)

--MarcoP 15:21, 13 July 2007 (CEST)

05.07.2007