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Bo D Meeting 21-10-2015

Meeting started at: October 21st, 19:05 CET

Participants: amnesiac84, wind, duesseldorf

Present online: amnesiac84, wind, duesseldorf

Agenda

Approval of last report

Report approved

General Assembly

Active / Passive members

  • The BoD will continue updating the list of active BV-members: members who will receive a vote during the GA
  • The BoD will contact individual members of whom the BoD expects interest in an active status (for example: members with an active status during the last GA).

Topics to discuss / GA-agenda

  • poll results checked
  • The BoD has made a priority list of those topics which are necessary (Ombudsman) and those which are highly appreciated by the BV-members (poll results).
  • Some topics were chosen to be left out at this moment, due to importance, interest of community or time limitation.

Agenda

SATURDAY (Transperancy / Democracy / Volunteering / Vision)

  • 10:00 - 10:10 - Welcome
  • 10:10 - 10:40 - Financial Report + Budget 2015-2016
  • 10:40 - 11:40 - Annual Report
  • 11:40 - 12:30 - Vision
  • 12:30 - 14:00 - Lunch break
  • 14:00 - 15:30 - Future of the suggestion feature
  • 15:40 - 16:40 - Decision making / leadership within BW (Teams)
  • 16:50 - 18:00 - Team goals against volunteer burn-out

SUNDAY (Website / Development)

  • 10:00 - 11:15 - Simplifying the website / Redesign
  • 11:15 - 12:00 - More volunteers in the dev team
  • 12:00 - 13:00 - Hosting status, hosting eagerness slider (HES)
  • 13:00 - 14:00 - Lunch break
  • 14:00 - 14:15 - Presentation of Ombudsman
  • 14:15 - 15:00 - Questions to BoD candidates
  • 15:00 - End of GA

ONLINE ONLY

  • Privacy Policy
  • Better integration of CS migrants
  • BV membership (pending and termination)

How and when to discuss the topics online

  • The BoD opens the threads on Saturday October 31st (1 week before the GA)
  • Most topics will be discussed in the BV Member group, with a prefix of

    [GA2015]

  • A summary of all topics will be made in 1 wiki-page, so that everyone can read up on the topic
  • The topic about the integration of CS migrants will be held in the main forum: attracting interest for the GA; involving more people

Moderation during GA

  • duesseldorf, wind and amnesiac84 have volunteered to moderate during the GA. Others can of course volunteer to take over some moderation tasks.
  • There will be a simultaneous online report over IRC, the minutes will be made from the logs of the IRC chats. We hope someone volunteers to take over this task.
  • When requested, we could use Mumble to broadcast our vocal meeting.

Annual Report & Financial Report

  • The Financial report is finished and will be uploaded on bevolunteer.org
  • For the Annual report, the BoD needs to gather some information
    • Feedback of some teams
    • Overview of the work of the BoD
    • Some exact numbers / statistics
    • Information about conferences visited
    • Seek the Duck
  • The BoD will prepare a draft at the end of October; a final version is expected beginning of November

Preperations for next BoD

Private Meeting ended: 22:03

Public IRC chat started: 22:03

Public IRC chat ended: approx 22:45

BoD_Meeting_21-10-2015