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Bod Meeting 24 10 2017

Meeting scheduled at: 24 October 2017 at 20.00 CET

Participants: duesseldorf, thorgal67, wind Guests: none

Agenda

Approval of last report

September Meeting

The present BoD approved.

Updates by BoD members

duesseldorf

  • organising location for GA in Lille together with annie26
  • safety team stuff
  • wrote + published another community news

wind

  • working on statutes
  • interview for master thesis
  • several small updates on www.bevolunteer.org
  • thank you email to ghoti
  • BoD queue in OTRS
  • moved NDA's from BV to Owncloud
  • discussion about the tag GA2017
  • updated rules and regulations on BW and BV

girandoliere

  • few things for the incoming G.A.

thorgal67

  • preparation for treasurer (budget, financial report)
  • Safety Team work
  • NMBW

sammiekong

General Assembly

2. Start with collecting reports from several teams

The following teams will be contacted in order to urge the report (15th of October for the first call to the teams and 21th of October for the reminder to all:

  • Dev Team => wind
  • Testing Team => wind
  • Redesign Team => wind
  • Sysadmin Team => duesseldorf
  • Communication Team => duesseldorf
  • Safety Team => thorgal67
  • Forum Mod Team => thorgal67
  • NMBW => thorgal67
  • Support Team => girandoliere->sent
  • Translation Team => sammiekong
  • Survey Task Force => duesseldorf - request sent
  • Statutes Review group => wind
  • ombudsperson => wind
  • BoD => girandoliere
  • Financial Report => thorgal67
  • BW meetings

3. Update from the General Assembly organizers (by @duesseldorf)

On saturday will be organized an acitivity. The meeting room is booked for the wekeend

4. Promotional material for the GA in Lille

decision:print 1500 business cards and distribute them during the GA

5. Rules and Regulation change needs to be updated in the wiki and on BeVolunteer.org

  • "Election for Board of Directors is held using a single ballot displaying the list of candidates and a box next to each name. Ticking or crossing the box signifies casting a vote for the candidate."
  • Should we remove that sentence? 3 votes in favour

6. Reminder - Email for General Assembly and extraordinary General Asembly

  • 15th of September, invitation oGA + invitation for voting group for oGA
  • 20th of September, invitation eGA + invitation for voting group for eGA
  • 15th of October, reminder for both GA's and invitation to the voting groups

7. BoD tasks from September meeting: Who does what?

  • send reminder to all BV members for eGA and oGA -> duesseldorf
  • asking shevek about bug fixing during his world trip -> duesseldorf will send him an email
  • are the Owncloud folders visible to everyone or is it necessary to share them first -> wind and duesseldorf will test this
  • contacting the teams for the reports -> everyone
  • business cards vistaprint duesseldorf
  • ask pietshah for some lines about ombudsperson, introduce himself - wind
  • thorgal67: start discussions about bitcoin, data protection, example: GA 2016-Topic 4 Changing Bank Account? (Online only)
  • thorgal67 NEW: financial report, budget
  • wind: start discussions BW survey, wiki, changed rules & regulations and all the other topics
  • google for non-profits, thorgal will ask amnesiac for some report for annual report

8. Draft List of Agenda's Topics

SATURDAY 18th November 2017

10:00 - 10:10 - Welcome

10:10 - 10:40 - Financial Report + Budget 2016-2017

10:45 - 11:30 - Annual Report

11:40 - 13:00 - topic #1 : BW survey (1h 20 minutes)

13:00 - 14:00 - Lunch break

14:00 - 14:40 - topic #2 : Minor aged (40 minutes)

14:50 - 15:00 - Changed Rules & Regulations

15:00 - 18:00 - eGA: Change of Statutes

Sunday 19th of November 2017

10:00 - 11:30 - eGA: Change of Statutes

11:40 - 12:20 - topic #3 : Data Protection (40 minutes)

12:20 - 13:00 - topic #4 : Rework the wiki (40 minutes)

13:00 - 14:00 - Lunch break

14:00 - 14:45 - topic #5 : BW spokesperson (45 minutes)

14:50 - 15:00 - Confirmation of Ombudsman

15:00 - 15:30 - Questions to BoD candidates

ONLINE ONLY

  • Explore possibilites to keep the donated Bitcoins and not to exchange them to Euros
  • Site Redesign Update +(Volunteer Search - a coding Basecamp?)
  • Establish the function of Volunteer Recruiter
  • Voting procedures (absolute majority of YES-votes)

The meeting ended at CEST

Bod_Meeting_24_10_2017