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Bo D Meeting 23.10.2013

.Meeting started at: 16:00 ART

Participants: Frank, Gilbert, Manuel, Pablo

moderator: Frank

Agenda

1. BeVolunteer membership

  • We have 6 BoD candidates: chmac, claudiaab, guaka, pablobd, planetcruiser & sitatara.

To do: A thread in the GA forum will be created to ask open questions to all of them

  • Deadline for candidates is Saturday 2 November at 23:59 CET.
  • Contact BV members to invite them: DONE.
  • Send out a general reminder to all BV members, telling them of the urgency to fill the legal minimum: DONE.

2. To do: Volunteer Cafe : prepare dates and time and communicate them. coordinate the cafe.

  • this was not done, to do for the next month.

3. the new NDA: Several have been sent and signed by volunteers.

  • All the teams that have access to anyone that can see non-public info will be asked to sign, acording to their rights and levels of access. this is almost done, receiving digital (uploaded to bv server) and printed copies. DONE

4. BeActive campaign. The donation page was updated.

  • Finish the guidelines. Start a thread in the communications forum about brainstorming about a new NL: DONE
  • the guidelines were finalized. A timeline for next tasks was set. The campaign will be called "Be Active!" http://www.bewelcome.org/wiki/BeActive the donation campaign will be launched oct 2. : DONE
  • Donation bar has been removed. Newsletter should be send out ASAP
  • Todo: Work on new newsletter is also being started, aming to send it before end of the year.

5. Send final draft for the new ToU to lawyer => DONE and submit to BV members for the GA aproval.

  • the draft was sent to the lawyer. deadline for reply was october 10. DONE
  • We received the answer from our lawyer. The final draft was published on Saturday 19/10/2013 and BV members informed. Discussion is taking place in the BV forum

8. Preparing for next GA.

  • To do: a budget, get feedback from all the team, the annual report, first letter for active/supportive members DONE
  • The treasurer will prepare a budget draft. Costs for a new additional server will be researched.DONE
  • Send a second mail to those BV members who did not respond to the first activation mail. DONE
  • The annual report is being redacted. We already received feedback from some teams. The letter will be sent on october 2.
  • create a pad to colaborate in the annual report. ask communications and design for feedback DONE
  • This should be finalized soon. Check the appropriate piratenpad (not yet public)

9. Bottleneck Sysadmin

To do: to be added to GA agenda

10. Contact with Tripping about BeWelcome.com domain

They officially confirmed that they have never owned bewelcome.com and that they have never asked for that domain to redirect to tripping.

Meeting ended: 17.35 ART

BoD_Meeting_23.10.2013