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31.01.08

Meeting started at: 20:05

Moderator: Claudia

Participants: Claudia, Florian, Frank, Irina, Marco, Micha, Pierre-Charles

Absent without notification:

Absent with notification: Peter, Jean-Yves

Agenda:

  1. approval of last report: pending <br />in charge of approving this report: Pierre-Charles, Frank
  2. next moderator: Claudia
  3. pending applications: polarfox has been approved
  4. Status report<br />
    1. forum category, short description and sticky (Frank and Claudia) DONE
    2. work on the implementation of procedure with inactive BV members in the Rules and Regulations (Frank and Claudia)pending
    3. work on the implemenation of procedure with inactive BV members in Joomla (technical aspect)(Frank and Thomas - in Antwerp)pending
    4. adapt poll for GA dates (Frank) DONE.
    5. send out letter informing BV members about two possible dates, location and telling them that they can apply as representative for BoD (Frank)
    6. set up Wiki page for preparation of GA (Peter)
    7. Optimizing the Donation process for users
      1. FAQ entry (Claudia) DONE: http://www.bewelcome.org/bw/faq.php?IdFaq

        42 and http://www.bewelcome.org/bw/faq.php?IdFaq

        77
      2. Donation bar summary for the Decision-Making Forum (Pierre-Charles) DONE http://www.bevolunteer.org/forum/index.php?topic=1384.0
    8. Policy on selected advertising <br /> more info, ask programmers, forum post to ask for info on BV forum /BW section (Florian) Frank posted in forum
    9. Amazon bar is to be tested on Wiki - for volunteers (Jean-Yves?)(Pierre-Charles: I need to set a HTML page for testing Amazon... still don't know how)Pending (Pierre-charles and Micha)
    10. Purchase of two ssl certificates more info (Jean-Yves)<br />
  5. Decision-Making
    1. There is a dead link in the guidelines: http://www.bevolunteer.org/wiki/index.php?title

      Advice_on_how_to_create_polls&action

      edit
    2. communication <br />...can still be improved on this: volunteers need to be made aware of this new routine, of the possibility to easily be notified on decisions by subscribing to the category
  6. Progress on GA plans <br /> We are waiting for the date of the Berlin Beach Camp in order to avoid conflicts there (2 more weeks to get this info)
  7. Local Volunteers <br />There should be some more guidelines, some recruiting and clear descriptions about how to go on there. Pierre-Charles is going to boost the discussion on the BW forum.
  8. Vision for BeWelcome: How do we want BW to look by summer 2008?<br /> Just talked to Philipp, who misses a common goal that would motivate people to put more time and energy in volunteering. Something like a vision for the next 6 months. This vision should not be limited to 'features' and the site, but go for the whole community, so also number of members or events.
  9. Other
    1. Volunteer management
      1. feedback round for team coordinators at least once a year, one by one, team-wise
  1. Week Action plan
    1. work on the implementation of procedure with inactive BV members in the Rules and Regulations (Frank and Claudia)
    2. work on the implemenation of procedure with inactive BV members in Joomla (technical aspect)(Frank and Thomas - in Antwerp)
    3. Amazon bar is to be tested on Wiki - for volunteers (Pierre-Charles, Micha)
    4. work on http://www.bevolunteer.org/wiki/index.php?title

      Advice_on_how_to_create_polls&action

      edit (Pierre-Charles, Claudia)
    5. work out routine for team coordinators' feedback round (Florian)
    6. forum post on our vision for summer 08 - BoD forum (Claudia)
    7. use BeWelcome forum more often, and regularly (everybody)
    8. boost of BeLocal (Pierre-Charles)

Meeting ended at: 21:35

[[User:tgoorden|tgoorden]] - Wed, 25 Nov 09 14:16:58 +0000

Approved by (include ) --Thorgal67 20:42, 31 January 2008 (UTC) Pietshah 20:44, 31 January 2008 (UTC)

31.01.08