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Meeting started at: 20:00

Moderator: Claudia

Participants: Claudia, Florian, Frank, Irina, Jean-Yves, Micha, Peter, Pierre-Charles,

Absent without notification: Marco

Absent with notification:


  • 1 approval of last report: yes

in charge of approving this report: Pierre-Charles, Irina

  • 2 next moderator: Claudia
  • 3 pending applications: none
  • 4 Status report
    • post in BW forum about feature request routines / guidelines (Frank) DONE http://www.bevolunteer.org/forum/index.php?topic=1317.0
    • etiquette of openness respect for privacy (Frank)DONE http://www.bevolunteer.org/forum/index.php?topic=1316.0
    • work on BW mission and about us texts (ALL: forum)PENDING
    • letter to Micha about mission etc texts and deadline (Peter)DONE
    • start forum thread in Everything Else about BW about a brainstorming for unique 'selling' points of BeWelcome (Florian)DONE http://www.bewelcome.org/tb/forums/s194-BeWelcome%20USP
  • 4A BW mission and Aboutus texts
    • the current texts will be used for now (release), but work should be done to improve them and maybe work in Valerie's suggestions
  • 5 leadership and decision-making in BeVolunteer
    • Status Quo:
    a) decisions are made after very long and time-consuming discussions
    --> members lose motivation, only the very pertinacious people remain for the discussion, decisions taken might again not really reflect the majority opinion (since that majority might have given up arguing long ago)
    b) decisions are made after a discussion in a more closed circle
    --> efficient and fast, but some people feel left out and contend the democratic basis for this discussion
    --> people who have taken the initiative feel demotivated and draw back, even if the contending voice is just a minority opinion
    c) decisions are not taken at all
    --> worst case of course and demotivating for everybody
    • suggestions for improvement
    • 5.A Guidelines for decision-making
    The aim is to set a public guideline for the volunteer work, which will allow transparency and more efficiency in the process of decision-making.
    BoD discussion on (BoD-)forum http://www.bevolunteer.org/forum/index.php?topic=1291.0
    BoD worked on and approved the Guidelines for decision-making
    • 5.B Making the BoD more visible
      • introduce all BoD members (with pics)
      • inform about BoD
      • contact links
      • links to Interviews etc.
    Micha will create a page on BW for this and work together with Florian on content
  • 6 team work, respect and responsibilities in BoD
    • again the BoD members have been reminded to either attend BoD meetings or send an excuse note and contribute in forum or wiki (agenda) on the current issues
    • showing up for five minutes on a meeting and being extremely negative is not a way of showing respect to fellow BoD members
  • 7 Other
  • Week Action plan
    • communicate with Valerie on BW mission and about us texts (Claudia, Micha)
    • write summary of the Guidelines for decision-making to be spread among volunteers (Pierre-Charles)
    • forum category, short description and sticky (Frank and Claudia)
    • create page for BW to introduce the current BoD (Micha, Florian)
    • review http://www.bevolunteer.org/wiki/Internal_FAQ#What_are_the_powers_of_the_BoD.3F (Pierre-Charles)
    • ask Internal Communication team to prepare a newsletter informing volunteers of the changes once implemented and discuss the problem of missing notifications in blog (Claudia)
    • ask Jared or Valerie to work on language on the guidelines (Claudia)
    • give Micha a reminder call for BoD meeting (Claudia)

Meeting ended at: 22:30

[[User:tgoorden|tgoorden]] - Wed, 25 Nov 09 14:16:25 +0000

Approved by (include ) Pietshah 22:38, 22 November 2007 Irinka 18:30, 29 November 2007 (UTC)Irinka