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Meeting started at: 20:05

Moderator: Claudia

Participants: Claudia, Frank, Irina, Jean-Yves, Marco, Peter, Pierre-Charles

Absent without notification: Micha, Florian

Absent with notification: -


  • 1 approval of last report: yes

in charge of approving this report: Irina, Frank

  • 2 next moderator: Claudia
  • 3 pending applications: Callum's application has been approved
  • 4 Status report
    • start forum thread about guidelines for decision-making (Claudia)DONE: http://www.bevolunteer.org/forum/index.php?topic=1291.0
    • inform Stefan about possible CS cooperation about abuse (Frank)DONE
    • start forum thread in Everything Else about BW about a brainstorming for unique 'selling' points of BeWelcome (Florian)Pending
    • start forum thread about 'financial task force' (Frank)DONE: http://www.bevolunteer.org/forum/index.php?topic=1292.0
    • check out options for moving the BW forum to a different domain (Jean-Yves)pending
    • communication with server team (Jean-Yves)started but not completed:
    strong server is ready to be rented, but server admins won't be able to put it up until mid December.
    • back-up plan in case we find a sponsor for our server and are thus in a dependency situation with servers (Peter --> start brainstorming) pending
    • check with statutes and rules and regulations for proposal about inactive BV members (Pierre-Charles and Claudia)DONE: no conflicts with the statutes
  • 5 update of application process, rules and regulations
    • Acceptation form has been updated by P-C: http://www.bevolunteer.org/wiki/Application_procedure_and_form
      • updating the conditions with latest version of Rules and Regulations
      • adding in the conditions to accept the Statutes and Rules and regulations

ADDED to Rules and Regulations: http://www.bevolunteer.org/wiki/Rules_and_regulations#NEW:_Procedure_with_inactive_.27active_members.27

  • 6 Feature request procedure

Check out the result of last week's informal meeting where we discussed this issue (http://www.bevolunteer.org/wiki/01.11.07):

    • clear routines are needed about how to request a new tool, if one team comes to the conclusion that they need a certain tool and what it should look like, but another team has to actually work on this tool
    • suggestion:
      • team A has come to a conclusion about a new tool after a discussion
      • team A puts a detailed presentation of the tool (what should it look like, what are the reasons for this etc.) in a place to be defined (Main Site Blog?)
      • team A adds a link to the discussion (if it was on the forum...)
      • team A informs the SD team coordinator about this presentation / request
      • SD members check out the presentation, have time to express technical problems
      • What if at this stage other doubts or problems come up? - where can they be expressed, should they be discussed, who makes final decision?
      • different colours or symbols etc could be used to indicate different levels a request is in: presentation stage, technically approved, work in process etc...
The suggestion has been approved, just the details still need to be set:
  • where should those requests be posted?
  • solve the technical issues (how to show status, different stages etc...)
  • distinguish new features from modification requests
  • details will be discussed in forum thead (Frank)
  • 7 openness versus privacy
    • Check out: Transparency, forum thread might follow.
    • More arguments are collected in order to speed up forum discussion...
    • Frank will think of a proposal of 'etiquette of privacy'
  • 8 Internal Communication team access rights in BV forum

Talking about Micha's request to the IC team to take care of texts for the Mission and for the AboutUs Pages on the BW site, I noticed (again) how much access to the whole forum (including BV part) would be needed for this team (because the texts for Mission and AboutUs page are in that part of the forum). It's a bit absurd if we ask them to fulfil tasks that are typically BV but on the other hand don't allow them to access necessary information.

The problem is more about assigning tasks to them that are not BW. A majority was against making exceptions of access rights in the case of IC team. Of course members are welcome to apply for BV membership, but it's not necessary since it is a BW team.

  • 9 BeWelcome mission and About Us texts

It is right that we need some texts here. Since we have no information about reasons for the big rush, it was decided to work on the text in the forum.

  • 10 Internal Communication Blog

We received a mail from the ICom team that they are fine with a temporary solution for now and are still brainstorming on the details of what the Blog should ideally lool like. Once this has been done, BoD will take this result to the SD team.

  • 11 Other

reflections on the role of BoD

  • Week Action plan
    • post in BW forum about feature request routines / guidelines (Frank)
    • etiquette of openness respect for privacy (Frank)
    • work on BW mission and about us texts (ALL: forum)
    • letter to Micha about mission etc texts and deadline (Peter)
    • start forum thread in Everything Else about BW about a brainstorming for unique 'selling' points of BeWelcome (Florian)

Meeting ended at: 23:08

[[User:tgoorden|tgoorden]] - Wed, 25 Nov 09 14:15:16 +0000

Approved by (include ) Thorgal67 14:14, 9 November 2007 (UTC) Irinka 19:47, 15 November 2007 (UTC)