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06.11.08

Meeting started at: 20:20 on 11.11.08

Moderator: Claudia

Participants: Claudia, Frank, Jean-Yves

Absent without notification: Thomas, Pierre-Charles

Absent with notification: -

Agenda:

  1. approval of last report: yes <br />in charge of approving this report: Frank
  2. next moderator: Claudia
  3. pending applications: none
  4. Status report
    1. prepare CNIL declaration or contact Alban about it(Pierre-Charles)Pending, might be passed to jilrev
    2. Skype-meeting between Thomas, Pierre-Charles and Jean-Yves to agree on how to deal with treasurer issues Pending
    3. news item on BoD roles (Frank)(prepare it, but wait for next BoD)Pending, due to 2.
    4. rest of transfer of the treasurer data to Thomas, write a documentation for the treasurer - as a word document that can be sent from one treasurer to the other(Jean-Yves) document yes, guidelines not yet
    5. letter to Philipp to thank him for everything he has done as a SD team coordinator (Frank)DONE
    6. news item (Claudia)DONE
    7. invite people to the volunteer caf?© (Frank)DONE
    8. start a wiki for 'guidelines for member empowerment in BeWelcome' (Claudia)DONE: http://www.bevolunteer.org/wiki/Guidelines_for_member_empowerment_in_BeWelcome
  5. results of the poll on mandatory address at signup http://www.bevolunteer.org/wiki/Adresses_are_mandatory_at_signup
    1. how should we continue? Decision?
      1. the results are far from clear, so we should set up a task force to create a new poll that is accessible for all BeWelcome members and should be announced to all of them
    2. communication
      1. Claudia will communicate this in the BW forum thread and ask people to join in a task force to set up a new poll
        1. big gap between both proposals, no real compromise, no clear result
        2. only a small portion of the volunteers participated
        3. this also involves ordinary bewelcome members, so it is fair to involve them also
        4. therefore creation of task team (any volunteers please)
        5. internal or external poll for BW members, through newsletter
        6. this issue is important and some people want to see a quick decision, but this really depends on the participation of volunteers in the task force. BoD members are ready to contribute
  6. financial situation
    1. we can cover the current costs, but not more
    2. new ideas are needed, maybe selling T-Shirts at the Berlin winter camp
    3. new sponsors
    4. maybe a topic for the ABC?
  7. ABC
    1. Robin was contacted to help with the organization, but he is not sure he can make it for that date
    2. Thomas can host the ABC but not organize anything in advance
    3. the date is not 100% clear after all...
  8. next Volunteer Caf?© should be in 2009 only, unless it will be demanded by other volunteers
    1. topics
    2. date
    3. preparation needed?
  9. Other
  10. Week Action plan
    1. prepare CNIL declaration or contact Alban about it (Pierre-Charles - might be passed to jilrev)
    2. Skype-meeting between Thomas, Pierre-Charles and Jean-Yves to agree on how to deal with treasurer issues
    3. rest of transfer of the treasurer data to Thomas, write a documentation for the treasurer - as a word document that can be sent from one treasurer to the other(Jean-Yves) (guidelines are still pending)
    4. post about new poll in BW forum thread and ask people to join in a task force to set up this new poll (Claudia)

Meeting ended at: 22:10

[[User:tgoorden|tgoorden]] - Wed, 25 Nov 09 14:15:02 +0000

Approved by (include ) Thorgal67 21:10, 11 November 2008 (UTC)

06.11.08